Processing of (personal) data by the entity in charge of the online application process
General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

At “Digacon Software Solutions d.o.o.”, we consider the protection of personal data of our employees, users, business partners, or other persons with whom we are cooperating paramount and it is an integral part of our business processes. This document describes what personal information we collect, the ways we collect it, on what grounds, for what purposes we use it, how long we keep it, with whom we share it, the steps we take to protect personal data, and the rights and choices you have in relation to the collection and use of your data.
Our “Privacy Policy” was adopted as one of the measures to comply with the requirements of Regulation (EU) 2016/679 of the European Parliament and Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such data, and applies from May 25, 2018.
Digacon Software Solutions takes precautions for the security and privacy of Your personal data.
This Privacy policy’s purpose is to explain how and why we collect your personal data, and what we use it for. In the context of General Data Protection Regulation:

The controller

The controller under data protection law is: Digacon Software Solutions d.o.o
Company address: Radnička 41, 10 000 Zagreb
Phone:+3851 7707 023
OIB: 26587938240
For all inquiries and complaints regarding the security and privacy of your data please contact us: dpo@digacon-software.com

Privacy Data
Digacon Software Solutions uses Personio GmbH (Hereinafter referred to as "Personio") as part of our employment process.
Personio handles personal information per our request and on the basis of our instructions.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

By delivery of the requested application documentation, the candidate acknowledges that the controller may deliver (if necessary) personal data obtained during the application process to third parties who participate in the application and selection process (which includes but is not limited to the controller’s clients and/or partners which have the interest to determine the candidate’s qualifications).

For questions related to such data processing, as well as the use of data subject’s rights in accordance with General Data Protection Regulation you may contact the controller at dpo@digacon-software.com.

Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process:
name (first and last name)
e-mail address
phone number
LinkedIn profile (optional)
GitHub profile (optional)
expected salary
available from infromation (optional)
Cookies, which let us track how you use Personio websites
Internet browser data
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV, reference letters certificates and other. These may contain additional personal data such as date of birth, address etc.
Only authorized HR staff and staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 730 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Furthermore, we reserve the right to store your data for 730 days after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Purpose of data collection: The data collected is used solely for the purpose of the employment process. This process may include the following:

Verification of the accuracy of the entered data
Verification of references
Assessing qualifications and skills required to perform the job you are applying for
Communication related to the process (e-mail, phone call, text messages)
Filling out questionnaires and tests
Fulfillment of legal obligations

Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).
You may request a correction or update of the data at any time, withdraw the privilege to process it, or completely delete your profile.
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

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